Start time blocking by sitting down with your planner. These can be scrapped entirely, or should only be done if all the other tasks are handled first.ĭownload a blank Eisenhower matrix to fill out with your own tasks when you sign up for my email list below! Finally, the lower right square includes tasks that are neither urgent nor important (hello, Facebook). It’s urgent because we need clothes, but it is a task that can easily be done by someone else in our household. At home, an example of this could be laundry. Some examples of this for me would be scheduling social media or another task that I’m not hiring out yet, but really should be, especially if I find myself bumping it off of my list frequently due to lack of time. ![]() These are often tasks that can be delegated to someone else. The lower left square includes tasks that are urgent and time sensitive, but less important. These can be done if time allows, but can also be rescheduled. ![]() These tasks need to be done but don’t have as much of the time sensitivity. The upper right square includes tasks that are less urgent, but still important. The upper left square includes tasks that are urgent (time sensitive) AND important, such as a work deadline or meeting. It is a concept of grouping tasks by 4 categories, usually written down on a quadrant. Then, if you aren’t familiar with the Eisenhower Matrix- I use this mostly for business tasks. This concept really helps me to maintain boundaries between work and my family, and helps me to prioritize things like my health. If we were to fill our jar with sand first, which remember, includes minute tasks like watching television and scrolling on social media, after several days or even weeks of putting the sand first, we’d find that our large stones weren’t fitting in- that we weren’t taking care of the things that are most important to our lives. Sign up for my email list below for a printable pdf version of this filling the time jar worksheet!īy putting the large stones in first- doing the important things first, we make sure that we are doing our best and meeting goals we set. If you aren’t familiar with filling the time jar, the basic concept is this- you fill your time jar during the day by putting your largest stones (most important tasks or major commitments) first, and then you fill in your jar (your time) with the smaller stones (smaller, less important tasks), then finally, sand goes into the jar which represents filler tasks, like watching television, etc. I use a little of the “filling the jar” time management idea and the Eisenhower matrix, as well. I like to combine two different time management concepts when I’m planning. By assigning each business a chunk of time, and then prioritizing tasks in those time chunks, I make sure everything is getting the attention it needs and I typically have to do something in each of my businesses daily- whether it’s delivering client work for my Etsy shop consultations, delivering photos to clients in my food photography business, or working in this business- that is Planning Inspired, which includes this blog, my Etsy shop, and a Youtube channel among other things. Time blocking helps me set boundaries between business and home, and from business to business. ![]() I have currently three different businesses, I have two kiddos, and a husband and household to manage. I find time blocking to be really helpful for me. When you have specific chunks of time to work on specific things, you also have a clear view of your time being limited for that task, which reduces procrastination and motivates you to limit distractions. Or, if you are working on a bigger project, you can fill that block of time with work dedicated to that project and then know that when that block of time is up, that’s all the work you are doing on that project at that time, and it is time to move onto something else. This means your brain isn’t switching between different tasks or responsibilities, and you can power through what you need to get done, until it is done. This helps you to be more focused during different blocks of time on the specific task at hand. With the concept behind time blocking, you are blocking off hours of your day to dedicate them to specific tasks. You can do this in any hourly planner, or on a piece of paper, really, anywhere you have space to map out your day hour by hour to block off sections of time. ![]() Hey planner friends, today I’m sharing all of my tips with you on how to time block in your planner! Specifically today I’m using my Daily Duo planner from Erin Condren, because it is my hourly planner of choice.
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